Meet the AI workers ready to take the manual work off
your team

For businesses whose best people spend their week on work an AI worker could own.

We have a team of AI workers ready to introduce to your business. Pick one, and it takes ownership of the manual work your people are doing today.

Find Your AI Worker

Book an AI Discovery Call

Book A Discovery Call

Take the AI Maturity Scorecard

Stop adding headcount to solve a manual work problem.

Your team is stuck doing repetitive tasks while the work that grows your business waits.

Someone spent a morning chasing invoices.

Someone keyed the same data into two systems.

Someone rebuilt the monthly report by hand.

An enquiry sat overnight and went cold.

Every one of those jobs (and many more) has an AI worker ready to own it.

Find Your AI Worker

Book an AI Discovery Call

What is a Fractional Chief AI Officer (fCAIO)?

An fCAIO — fractional Chief AI Officer — is senior AI leadership inside your business, without the full-time hire. Think of it like a fractional CFO or CMO. You get C-level thinking, cross-team implementation, and someone who owns AI transformation end to end.

At Flowstate, your fCAIO team runs the monthly cadence, manages your 90-day roadmap, and builds real AI capability inside your business every month.

You're not paying for advice. You're getting a team that builds.

Book an AI Discovery Call

What you get every month

Your fCAIO team runs a structured four-week operating system inside your business every month. Not ad hoc. Not reactive. A system that keeps the transformation moving forward.

Week 1

Strategy & Alignment

We review what’s working, what isn’t, and where the biggest opportunities are. Full alignment before we build.

Week 2

Department Activation

We find where manual work is eating capacity, and where AI can make the biggest difference for your team.

Week 3

Implementation Sprint

We build. Automations activated. AI tools deployed. Workflows transformed. Inside the platforms you already use.

Week 4

Training & Reporting

Your team is trained and a scorecard tracks what's changed, what it's worth, and what's next.

Book an AI Discovery Call

Your path to AI-native

Every package is built around one goal: freeing your people to do the work only they can do. Choose the pace that fits your business and we'll take it from there.

Clarity

Know where you're going

The plan before the build. Roadmap, training, executive cadence, and reporting — all locked in.

Al strategy

90-day roadmap

Monthly reporting

Team training

Use-case prioritisation

Let's Talk

Velocity

Start getting time back

Everything in Clarity, plus one workflow built and running every month.

Al strategy

90-day roadmap

Monthly reporting

Team training

Use-case prioritisation

Let's Talk

Command

Move faster, across more

We believe AI should free your people to do their best work — not replace them.

The fCAIO service exists to make that real. Not as a pilot. Not as a concept. As the way your business runs — every month, compounding over time.

“They were great at engaging our frontline employees during the mapping process and effective at supporting us to capture our current landscape in a clear and articulate way. They quickly understood our customer experience challenges and recommended realistic solutions, including quick wins.”

Aurelia PoucholHead of Customer Experience, Metropolitan Memorial Parks

What is an fCAIO?

An fCAIO — fractional Chief AI Officer — is senior AI leadership inside your business, without the full-time hire. Think of it like a fractional CFO or CMO. You get C-level thinking, cross-team implementation, and someone who owns the transformation end to end. At Flowstate, your fCAIO team runs the monthly cadence, manages your 90-day roadmap, and builds real AI capability inside your business every month. You're not paying for advice. You're getting a team that builds.

How is this different from hiring a consultant?

A consultant gives you advice and leaves. Your fCAIO is embedded, accountable, and operating inside your business every single month. They own the results — not just the recommendations.

Do we need to have started our AI journey already?

No. Most of our clients start with building a clear picture of where AI can make the biggest difference in their business. Your fCAIO takes it from there.

How long does an engagement run?

Most clients work with us for a minimum of 12 months. Real AI transformation takes time — and the gains compound the longer the system runs.

What does it cost?

We have packages to suit every business. Book an AI Discovery Call and we'll give you a clear number in the first conversation.

Will our team need to change how they work?

Less than you think. We build AI into the way your team already works. The goal is to remove friction — not create it.

Ready to put AI leadership inside your business?

Every fCAIO engagement starts with an AI Discovery Call. We get inside your business, understand where the biggest opportunities are, and tell you which tier is right for where you are today.

Book an AI Discovery Call

Take the AI Maturity Scorecard

Pick the job. Meet the AI worker who owns it.

Every AI worker has a name and a job. Choose one and it starts work inside the systems you already use.

Find Your AI Worker

Book an AI Discovery Call

Five diverse professionals smiling, standing with arms crossed in a sunlit office with a laptop on the table.

Your best people do work by hand. There is an AI worker ready to own every one of those jobs.

Look at how the week actually went. The hours went to jobs nobody puts on a plan. The work that grows the business waited.

An enquiry sat overnight and went cold

Someone answered the same twenty questions again

Someone spent a morning chasing invoices

Someone rebuilt the monthly report by hand

Pick the one that costs your team the most.

Find Your AI Worker

Woman in blue shirt working on financial dashboard displayed on a large computer monitor.

What is an AI worker?

An AI worker does a job a person would normally do by hand. They have a name. They have a role. And you can check what they produce.

Think of it like a new starter who only ever does one job. They do that job every day, without being asked.

They work inside the tools you already use. Your CRM. Your inbox. Your accounting system. Your project board. Your team keeps working the way they always have.

At first, they draft and you approve. That is how trust gets built. Once they prove themselves, you let them run more on their own. You set the pace.

Find Your AI Worker

Over 100 AI workers ready to join your team.

Here are a few of them. Each has a name, one job, and an output you can check. Pick the job costing your team the most and hire the worker who owns it.

Sales

Dana

Sales Pipeline & Conversion

Watches your pipeline every day, flags deals that have gone quiet, and tells each sales person the deals to work on today & how to close them.

Hire Dana

Quinn

Lead Qualification

Replies to every enquiry in seconds, asks the qualifying questions, and books the good ones straight into a sales rep's diary.

Hire Quinn

Leo

Lead Generation

Builds your prospect list from live data, checks each one is worth contacting, then writes and sends outreach that sounds like a your chosen sales person.

Hire Leo

Callum

Sales Intelligence

Listens to every sales call, pulls out what the buyer really meant, and hands your sales person the exact next move within minutes.

Hire Callum

Marketing

Casey

Content & Strategy

Writes and publishes your content. Researches the topic, writes the blog and LinkedIn post in your voice, and publishes it on schedule.

Hire Casey

Ivy

Paid Ads

Plans your ad strategy, writes the creative, and picks who sees it. Watches spend every day, so your budget goes where the returns are.

Hire Ivy

Reece

Reputation Management

Monitors reviews and mentions across every platform, drafts an on-brand reply the same day, and flags patterns worth fixing.

Hire Reece

Adam

Email & SMS Lifecycle

Builds your email and SMS journeys, then keeps testing and improving them based on what customers actually do.

Hire Adam

Admin and Operations

Otto

Workflow & Operations

Tracks project progress, budget burn and time across your systems and reports it without anyone being chased.

Hire Otto

Sully

Client Health

Tracks the health signals on every account and triggers the right check-in early, while it's still a conversation not a save.

Hire Sully

Reed

Reporting & Insights

Turns live platform data into a branded, presentation-ready report automatically, every month.

Hire Reed

Trevor

Meeting & Actions

Builds the agenda before every recurring meeting, then turns the transcript into assigned, tracked tasks the moment it ends. Follows up all task owners.

Hire Trevor

Finance

Archie

Accounts Receivable

Chases every overdue invoice on a set schedule, in your tone, and reconciles payments when they land. Shows you what is coming in this week and what is late.

Hire Archie

Flo

Cash Flow

Forecasts your cash position weeks ahead and shows you the effect of a big decision before you commit to it.

Hire Flo

Milo

Reconciliation

Matches every transaction across your payment, accounting and CRM systems, fixes what it can, and flags the handful that need a human.

Hire Milo

Vince

Spend Leakage

Audits every recurring charge, subscription and supplier invoice, catches double payments and price rises, and tells you what to cancel.

Hire Vince

More than 100 AI workers across finance, leadership, people, sales, marketing and operations.

Find Your AI Worker

Book AI Discovery Call

From picking a worker to working.

Here is exactly what happens once you choose the job you want taken off your team.

Step 1

Pick the job

We look at the manual work your team does most, and agree the one job worth handing over first.

Step 2

We build your worker

We train it on how your business does this job, in your tone, to your standard.

Step 3

We connect and test it

It goes into your systems. We run it against real work and check every output before anyone
relies on it.

Step 4

It starts work

Your team gets a short training session, then the job is off their list. We stay on it afterwards and keep tuning it.

Find Your AI Worker

Book AI Discovery Call

Start with one. Add more when you are ready.

Every business starts by handing over one job. What happens next is up to you.

One Worker

Hand over your first job

One worker, built for the job your team spends the most time on.

One AI worker, built for one job

Built into your existing systems

Team training session

Tune-up once it is running

Month to month after that

Find Your AI Worker

Worker Team

Clear a whole department

Three workers across one department, so a whole area of manual work goes at once.

Three AI workers

All in one department

Built in one rollout

Team training for the department

Monthly review of all three

Find Your AI Worker

Command

Hire across the business, every month

What the next hire would cost you.

Most businesses use this to avoid the next hire, rather than to change the team they have.

Cost
Super and on-costs
Time to start
Training
Hours covered
If they leave

A human worker

$90,000 /year
$15,000 /year
6 to 10 weeks
Weeks
38 /week
Start again

An AI worker

$1,500 to build*
Included
14-days
Included
24/7/365
Keeps working

*AI-workers starting from $1,500. Ready to join your team today.

Book AI Discovery Call

Your team stays. The manual work moves.

Every business we do this with ends up with the same people doing better work. The jobs that used to eat their week are owned by a worker that never gets tired of them, and your team gets the hours back for the work only they can do.

“Flowstate's system gave us clarity, confidence, and results, transforming engagement and driving measurable growth.”

Belle BlatchLoyalty and CRM Manager, Bon Charge.

Find Your AI Worker

Book AI Discovery Call

Trusted by 300+ organisations across Australia.

What exactly is an AI worker?

Software that does a job a person would otherwise do by hand. It has a name, a role, and an output you can check. It runs inside the systems you already use.

What happens to the person doing it now?

They get their week back. In most businesses that is the person you already wish had more time for customers, or for the work that actually grows the place.

Do I need to know anything about AI?

No. You need to know which job takes the most time. We handle the rest.

What if it gets something wrong?

Most workers draft and you approve while you build trust. As it proves itself, you let more run on its own. You decide the pace, and we keep tuning it.

What does it cost?

One worker starts from $1,500 to build and $350 a month to keep running. Platform costs sit with you and we tell you the number before you commit.

Some businesses need someone to own the whole picture.

One worker fixes one job. If five departments all need work and nobody can say which job goes first, that is a different problem. A Fractional Chief AI Officer (fCAIO) sits inside your business and makes those calls.
One person, accountable for the whole rollout.

See how the fCAIO role works

Find which job to hand off first.

We look across your whole business and work out where AI can help. You will leave knowing which job to hand over first, and whether you need one worker or someone to own the rollout.

Find Your AI Worker

Take the AI Maturity Test

Meet the AI workers ready to take the manual work off your team

Stop adding headcount to solve a manual work problem.

What is a Fractional Chief AI Officer (fCAIO)?

What you get every month

Your path to AI-native

We believe AI should free your people to do their best work — not replace them.

Pick the job. Meet the AI worker who owns it.

Your best people do work by hand. There is an AI worker ready to own every one of those jobs.

What is an AI worker?

Over 100 AI workers ready to join your team.

Sales

Dana

Quinn

Leo

Callum

Marketing

Casey

Ivy

Reece

Adam

Admin and Operations

Otto

Sully

Reed

Trevor

Finance

Archie

Flo

Milo

Vince

From picking a worker to working.

Start with one. Add more when you are ready.

What the next hire would cost you.

Your team stays. The manual work moves.

Some businesses need someone to own the whole picture.

Meet the AI workers ready to take the manual work off
your team